A Lone Worker Check-In Log is the written record an employer keeps to confirm that employees working alone have made contact at agreed intervals and returned safely from their task. Without it, you have no evidence of monitoring if an incident occurs, leaving you exposed to unlimited fines under the Health and Safety at Work etc. Act 1974 and unable to defend an HSE investigation or civil claim.
Health and Safety at Work etc. Act 1974, s.2(1) and s.2(2) (general duty to ensure health, safety and welfare of employees); Management of Health and Safety at Work Regulations 1999 (SI 1999/3242), Regulation 3 (suitable and sufficient risk assessment including lone workers); HSE guidance INDG73 'Protecting lone workers: how to manage the risks of working alone' (monitoring, supervision and escalation); RIDDOR 2013 (SI 2013/1471), Regulation 12 (record keeping, minimum three years for reportable incidents)
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Good to know
There is no single regulation that sets a fixed check-in interval for all lone workers. The required frequency is determined by your own risk assessment under Regulation 3 of the Management of Health and Safety at Work Regulations 1999 (SI 1999/3242). HSE guidance INDG73 ('Protecting lone workers') makes clear that the monitoring system must match the risk level, and that employers must respond to any incident or missed contact.
Source: Health and Safety at Work etc. Act 1974, s.2(1) and s.2(2) (general duty to ensure health, safety and welfare of employees); Management of Health and Safety at Work Regulations 1999 (SI 1999/3242), Regulation 3 (suitable and sufficient risk assessment including lone workers); HSE guidance INDG73 'Protecting lone workers: how to manage the risks of working alone' (monitoring, supervision and escalation); RIDDOR 2013 (SI 2013/1471), Regulation 12 (record keeping, minimum three years for reportable incidents)
Good to know
A Lone Worker Check-In Log is the written record an employer keeps to confirm that employees working alone have made contact at agreed intervals and returned safely from their task. Without it, you have no evidence of monitoring if an incident occurs, leaving you exposed to unlimited fines under the Health and Safety at Work etc. Act 1974 and unable to defend an HSE investigation or civil claim.
There is no single regulation that sets a fixed check-in interval for all lone workers. The required frequency is determined by your own risk assessment under Regulation 3 of the Management of Health and Safety at Work Regulations 1999 (SI 1999/3242). HSE guidance INDG73 ('Protecting lone workers') makes clear that the monitoring system must match the risk level, and that employers must respond to any incident or missed contact.
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A discharged or depressurised extinguisher found during a real fire is no better than having no extinguisher at all. The monthly visual check catches the common pre-failure states (lost pressure, broken tamper seal, blocked access, overdue service) before they matter, and it gives the responsible person the maintenance records the Regulatory Reform (Fire Safety) Order 2005 requires.
A fire door only works if it closes fully, latches, and seals the gaps; one door that fails to do that lets smoke and fire spread through a building in minutes and removes people's time to escape. These checks catch the specific, common failures (props, blown gaps, missing closers, painted-up seals) that turn a survivable fire into a fatal one.
An under-stocked or expired first aid kit means the person treating an injury reaches for a dressing and finds an empty slot, a perished wrapper, or latex gloves that trigger an allergic reaction. A regular documented check fixes that in advance and gives an HSE or Ofsted inspector evidence that your first aid provision is genuinely maintained, not just present.