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Fire Safety Logbook

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WEEKLY FIRE ALARM TEST: Activate one manual call point (rotate through all points so each is tested in turn) every seven days. Record the date, the call point location tested, whether the alarm sounded at all control panels and repeater panels, and the name and signature of the person who carried out the test. Record any fault or delayed response immediately and note corrective action taken. Source: BS 5839-1:2017, clause 6.1 (user weekly test); RRO 2005 Article 17.
MONTHLY EMERGENCY LIGHTING FUNCTIONAL TEST: Operate the test facility (or isolate the mains supply) for every emergency luminaire and exit sign at intervals not exceeding one calendar month. Confirm each fitting illuminates; note the date, which circuit or zone was tested, pass or fail for each fitting, and the tester's signature. Failed fittings must be remedied before the next working day. Source: BS 5266-1:2016, clause 12.3.2.
MONTHLY FIRE EXTINGUISHER VISUAL CHECK: Inspect every portable extinguisher in-situ. Confirm the extinguisher is in its designated location, the safety pin and tamper seal are intact, the pressure gauge (where fitted) reads in the green zone, there is no visible damage or corrosion, and the access route is unobstructed. Record the date, extinguisher type and location, result, and the checker's initials. Source: BS 5306-3:2017, clause 5.2 (monthly user check); RRO 2005 Article 17.
ANNUAL FIRE ALARM SERVICE: A competent engineer (holding a recognised qualification such as FIA, BAFE SP203, or equivalent) must carry out a full inspection and service at intervals not exceeding six months for Category L systems or twelve months for simpler systems, in accordance with BS 5839-1:2017 clause 6.2. Record the date of service, the engineer's name, company, and qualification reference, all items tested, any defects found, and remedial work required or completed. Retain the engineer's service certificate alongside this logbook.
ANNUAL EMERGENCY LIGHTING FULL DURATION TEST: Once every twelve months, run the emergency lighting system on battery power for its full rated duration, normally three hours for standard systems. At the end of the test period, inspect every luminaire to confirm it is still lit. Record the date, duration of test, fittings tested, any failures, and the tester's name and signature. Failed fittings must be replaced or repaired before the building is next occupied. Source: BS 5266-1:2016, clause 12.3.3; BS EN 50172:2004.
ANNUAL FIRE EXTINGUISHER BASIC SERVICE: A competent fire extinguisher engineer must carry out a basic service of every portable extinguisher at least once every twelve months under BS 5306-3:2017, clause 5.3. Record the date, each extinguisher's serial number, type, and location, the engineer's name and company, the outcome (pass, condemn, replace), and the next service due date. Note also that CO2 extinguishers require an extended service (overhaul or hydraulic test) every ten years, and water-based types every five years, under BS 5306-3:2017, clause 5.4.

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Safety

Fire Safety Logbook

This logbook is the Responsible Person's written proof of compliance with the Regulatory Reform (Fire Safety) Order 2005: without it, a fire authority inspector has no evidence that your fire precautions are being maintained, and you face enforcement action up to unlimited fines or two years' imprisonment under Article 32 of the Order.

12 checksPDF + printReviewed August 2026

Built on published UK guidance Show sources

Regulatory Reform (Fire Safety) Order 2005 SI 2005/1541 Articles 9, 11, 15, 17, 21 and 32; Fire Safety Act 2021; Fire Safety (England) Regulations 2022 SI 2022/547 Regulation 10; BS 5839-1:2017 clauses 6.1 and 6.2; BS 5266-1:2016 clauses 12.3.2 and 12.3.3; BS EN 50172:2004; BS 5306-3:2017 clauses 5.2, 5.3 and 5.4; BS 8214:2016

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What’s on it

12 things to check.

Everything that matters, nothing that does not. Here is the full list, exactly as it appears on the template.

1WEEKLY FIRE ALARM TEST: Activate one manual call point (rotate through all points so each is tested in turn) every seven days. Record the date, the call point location tested, whether the alarm sounded at all control panels and repeater panels, and the name and signature of the person who carried out the test. Record any fault or delayed response immediately and note corrective action taken. Source: BS 5839-1:2017, clause 6.1 (user weekly test); RRO 2005 Article 17.
2MONTHLY EMERGENCY LIGHTING FUNCTIONAL TEST: Operate the test facility (or isolate the mains supply) for every emergency luminaire and exit sign at intervals not exceeding one calendar month. Confirm each fitting illuminates; note the date, which circuit or zone was tested, pass or fail for each fitting, and the tester's signature. Failed fittings must be remedied before the next working day. Source: BS 5266-1:2016, clause 12.3.2.
3MONTHLY FIRE EXTINGUISHER VISUAL CHECK: Inspect every portable extinguisher in-situ. Confirm the extinguisher is in its designated location, the safety pin and tamper seal are intact, the pressure gauge (where fitted) reads in the green zone, there is no visible damage or corrosion, and the access route is unobstructed. Record the date, extinguisher type and location, result, and the checker's initials. Source: BS 5306-3:2017, clause 5.2 (monthly user check); RRO 2005 Article 17.
4ANNUAL FIRE ALARM SERVICE: A competent engineer (holding a recognised qualification such as FIA, BAFE SP203, or equivalent) must carry out a full inspection and service at intervals not exceeding six months for Category L systems or twelve months for simpler systems, in accordance with BS 5839-1:2017 clause 6.2. Record the date of service, the engineer's name, company, and qualification reference, all items tested, any defects found, and remedial work required or completed. Retain the engineer's service certificate alongside this logbook.
5ANNUAL EMERGENCY LIGHTING FULL DURATION TEST: Once every twelve months, run the emergency lighting system on battery power for its full rated duration, normally three hours for standard systems. At the end of the test period, inspect every luminaire to confirm it is still lit. Record the date, duration of test, fittings tested, any failures, and the tester's name and signature. Failed fittings must be replaced or repaired before the building is next occupied. Source: BS 5266-1:2016, clause 12.3.3; BS EN 50172:2004.
6ANNUAL FIRE EXTINGUISHER BASIC SERVICE: A competent fire extinguisher engineer must carry out a basic service of every portable extinguisher at least once every twelve months under BS 5306-3:2017, clause 5.3. Record the date, each extinguisher's serial number, type, and location, the engineer's name and company, the outcome (pass, condemn, replace), and the next service due date. Note also that CO2 extinguishers require an extended service (overhaul or hydraulic test) every ten years, and water-based types every five years, under BS 5306-3:2017, clause 5.4.
7FIRE DOOR INSPECTION (QUARTERLY AND ANNUAL): In multi-occupied residential buildings above 11 metres, check all communal-area fire doors at least every three months and use best endeavours to check flat entrance doors at least once every twelve months, under the Fire Safety (England) Regulations 2022, Regulation 10. For all other premises, the fire risk assessment must specify the inspection frequency. Each entry must record the date, the door location and reference number, whether the self-closer operates fully to latch, whether seals and hinges are intact and the door leaf is undamaged, and the inspector's name and signature. Log any failed access attempts for flat entrance doors. Source: Fire Safety (England) Regulations 2022 SI 2022/547 Reg 10; BS 8214:2016.
8FIRE EVACUATION DRILL: Carry out at least one full practice evacuation every twelve months as a minimum under RRO 2005 Article 15 (emergency routes and exits) and Article 21 (training). Higher-risk premises (sleeping risk, high turnover of occupants, care homes) should drill more frequently as determined by the fire risk assessment. Record the date and time, total number of persons present, time taken to evacuate fully, any persons who did not respond or evacuated incorrectly, equipment or procedure failures observed, and the Responsible Person's signature. Note lessons learned and any changes made to the evacuation plan.
9FIRE SAFETY TRAINING LOG: Record every instance of fire safety instruction given to staff, including induction training for new starters, periodic refresher training (at least annually as best practice), and any specific training triggered by a change to premises layout, occupancy, or equipment. For each entry record the date, name and role of the individual trained, topics covered (use of call points, evacuation routes, assembly point, use of extinguishers if applicable), duration, and the trainer's name. Since 1 October 2023, recording is required regardless of the number of employees. Source: RRO 2005 Article 21; Fire Safety Act 2021.
10FIRE RISK ASSESSMENT REVIEW LOG: Record every review of the fire risk assessment, noting the date, who carried out the review, what triggered it (scheduled annual review, significant change to premises, change of use, post-incident, or post-inspection), any changes made to the assessment, and the Responsible Person's signature. The law requires the assessment to be reviewed regularly and whenever there is reason to believe it is no longer valid or following a significant change. Source: RRO 2005 Article 9(3).
11DEFECT AND REMEDIAL ACTION REGISTER: Every fault, failure, or near-miss identified during any test or inspection must be recorded in a dedicated defects section: date identified, system or item affected, nature of defect, interim measures put in place (for example, posting a fire watch if the alarm is out of service), date remedial work was completed, contractor or person who completed the work, and the Responsible Person's sign-off confirming the defect is closed. Do not leave defects open without a recorded interim measure and a target completion date.
12RECORD RETENTION: Keep all entries in this logbook, together with engineer service certificates and drill reports, on the premises and available for immediate inspection by a fire authority inspector. There is no single statutory retention period set out in the RRO 2005 for test logs, but industry standard and fire authority expectation is a minimum of three years for routine testing entries and at least five years for service certificates and risk assessment reviews. Records required under the Fire Safety (England) Regulations 2022 (fire door checks in qualifying residential buildings) must be kept for at least two years under Regulation 10(4).

Good to know

Under the Fire Safety Act 2021 (which amended the RRO 2005), the Responsible Person's duty to record fire safety arrangements now applies to all non-domestic premises regardless of the number of employees, removing the former five-employee threshold that caught many small operators out.

Source: Regulatory Reform (Fire Safety) Order 2005 SI 2005/1541 Articles 9, 11, 15, 17, 21 and 32; Fire Safety Act 2021; Fire Safety (England) Regulations 2022 SI 2022/547 Regulation 10; BS 5839-1:2017 clauses 6.1 and 6.2; BS 5266-1:2016 clauses 12.3.2 and 12.3.3; BS EN 50172:2004; BS 5306-3:2017 clauses 5.2, 5.3 and 5.4; BS 8214:2016

Good to know

Questions, answered

What is the Fire Safety Logbook?

Why does it matter?

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The PDF downloads the moment you check out, prints sharp in black and white, and opens on any phone. It is reviewed for August 2026 and you get any future update free when the official guidance changes.

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