A DSE Workstation Assessment is the individual written record an employer must complete and keep for every habitual display screen equipment user, proving their workstation has been analysed and any risks reduced so far as is reasonably practicable. Without it, an employer cannot defend a civil claim for repetitive strain injury or musculoskeletal disorder, and an HSE inspector can issue an Improvement Notice on the spot.
Health and Safety (Display Screen Equipment) Regulations 1992 (SI 1992/2792) as amended by the Health and Safety (Miscellaneous Amendments) Regulations 2002 (SI 2002/2174), Regulations 2, 3, 4, 5 and 6; HSE Approved Code of Practice and Guidance L26 (Work with display screen equipment); Schedule to the DSE Regulations 1992 (minimum requirements for workstations); Limitation Act 1980 s.11 (three-year personal injury limitation period)
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Good to know
The DSE Regulations 1992 do not set a fixed retention period for completed assessment records. The HSE recommends keeping them for the duration of employment plus a reasonable period afterwards; most practitioners use at least three years from the date of the last entry to cover the standard limitation period for personal injury claims under the Limitation Act 1980. Where a claim alleges a work-related upper limb disorder, records going back further than three years may still be needed.
Source: Health and Safety (Display Screen Equipment) Regulations 1992 (SI 1992/2792) as amended by the Health and Safety (Miscellaneous Amendments) Regulations 2002 (SI 2002/2174), Regulations 2, 3, 4, 5 and 6; HSE Approved Code of Practice and Guidance L26 (Work with display screen equipment); Schedule to the DSE Regulations 1992 (minimum requirements for workstations); Limitation Act 1980 s.11 (three-year personal injury limitation period)
Good to know
A DSE Workstation Assessment is the individual written record an employer must complete and keep for every habitual display screen equipment user, proving their workstation has been analysed and any risks reduced so far as is reasonably practicable. Without it, an employer cannot defend a civil claim for repetitive strain injury or musculoskeletal disorder, and an HSE inspector can issue an Improvement Notice on the spot.
The DSE Regulations 1992 do not set a fixed retention period for completed assessment records. The HSE recommends keeping them for the duration of employment plus a reasonable period afterwards; most practitioners use at least three years from the date of the last entry to cover the standard limitation period for personal injury claims under the Limitation Act 1980. Where a claim alleges a work-related upper limb disorder, records going back further than three years may still be needed.
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A discharged or depressurised extinguisher found during a real fire is no better than having no extinguisher at all. The monthly visual check catches the common pre-failure states (lost pressure, broken tamper seal, blocked access, overdue service) before they matter, and it gives the responsible person the maintenance records the Regulatory Reform (Fire Safety) Order 2005 requires.
A fire door only works if it closes fully, latches, and seals the gaps; one door that fails to do that lets smoke and fire spread through a building in minutes and removes people's time to escape. These checks catch the specific, common failures (props, blown gaps, missing closers, painted-up seals) that turn a survivable fire into a fatal one.
An under-stocked or expired first aid kit means the person treating an injury reaches for a dressing and finds an empty slot, a perished wrapper, or latex gloves that trigger an allergic reaction. A regular documented check fixes that in advance and gives an HSE or Ofsted inspector evidence that your first aid provision is genuinely maintained, not just present.