A COSHH Assessment Form is the written record an employer must complete before work begins with any substance hazardous to health, as required by Regulation 6 of the Control of Substances Hazardous to Health Regulations 2002. Without it, the HSE can issue an improvement or prohibition notice, pursue an unlimited fine, and publish the breach on its public enforcement register for five years.
Control of Substances Hazardous to Health Regulations 2002 (SI 2002/2677) Regulations 6, 7, 9, 10, 11; COSHH Approved Code of Practice and Guidance L5 (sixth edition, HSE); EH40/2005 Workplace Exposure Limits (fourth edition, 2020) Table 1; Health and Safety at Work etc. Act 1974 s.21 (improvement notices), s.22 (prohibition notices)
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Good to know
Regulation 6(4) of the COSHH Regulations 2002 requires employers with five or more employees to record the assessment in writing. Health surveillance records created under Regulation 11 must be retained for at least 40 years from the date of the last entry, because many occupational diseases linked to hazardous substances, such as occupational asthma and nasal cancer from hardwood dust, have very long latency periods.
Source: Control of Substances Hazardous to Health Regulations 2002 (SI 2002/2677) Regulations 6, 7, 9, 10, 11; COSHH Approved Code of Practice and Guidance L5 (sixth edition, HSE); EH40/2005 Workplace Exposure Limits (fourth edition, 2020) Table 1; Health and Safety at Work etc. Act 1974 s.21 (improvement notices), s.22 (prohibition notices)
Good to know
A COSHH Assessment Form is the written record an employer must complete before work begins with any substance hazardous to health, as required by Regulation 6 of the Control of Substances Hazardous to Health Regulations 2002. Without it, the HSE can issue an improvement or prohibition notice, pursue an unlimited fine, and publish the breach on its public enforcement register for five years.
Regulation 6(4) of the COSHH Regulations 2002 requires employers with five or more employees to record the assessment in writing. Health surveillance records created under Regulation 11 must be retained for at least 40 years from the date of the last entry, because many occupational diseases linked to hazardous substances, such as occupational asthma and nasal cancer from hardwood dust, have very long latency periods.
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A discharged or depressurised extinguisher found during a real fire is no better than having no extinguisher at all. The monthly visual check catches the common pre-failure states (lost pressure, broken tamper seal, blocked access, overdue service) before they matter, and it gives the responsible person the maintenance records the Regulatory Reform (Fire Safety) Order 2005 requires.
A fire door only works if it closes fully, latches, and seals the gaps; one door that fails to do that lets smoke and fire spread through a building in minutes and removes people's time to escape. These checks catch the specific, common failures (props, blown gaps, missing closers, painted-up seals) that turn a survivable fire into a fatal one.
An under-stocked or expired first aid kit means the person treating an injury reaches for a dressing and finds an empty slot, a perished wrapper, or latex gloves that trigger an allergic reaction. A regular documented check fixes that in advance and gives an HSE or Ofsted inspector evidence that your first aid provision is genuinely maintained, not just present.