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Safety

Accident & Incident Log

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  • Record the date, time and exact location of the accident or incident while it is fresh
  • Record who was involved and who witnessed it, with their contact details
  • Describe what happened factually, including what the person was doing and any equipment involved
  • Record the injury or harm and the first aid or medical treatment given
  • Note what immediate action was taken to make the area or situation safe
  • Decide whether it is reportable under RIDDOR (death, specified injury, over-seven-day injury, dangerous occurrence) and report in time
All checks done
Safety

Accident & Incident Log

Gives the office one reliable place to record what happened, so people get looked after, patterns get spotted and any legal reporting is on time.

10 checksPDF + phoneReviewed for 2026Source: HSE, RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013) and record-keeping guidance; UK GDPR / Data Protection Act 2018.
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Replaces a DIY doc, and you get every future update free when the guidance changes.

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  • A clean one-page PDF, ready to print
  • Opens and ticks off on any phone
  • Plain English, no jargon, easy to follow
  • Free updates whenever the guidance changes
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A well-kept safety setting
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What’s on it

10 things to check.

Everything that matters, nothing that does not. Here is the full list, exactly as it appears on the template.

  • 1Record the date, time and exact location of the accident or incident while it is fresh
  • 2Record who was involved and who witnessed it, with their contact details
  • 3Describe what happened factually, including what the person was doing and any equipment involved
  • 4Record the injury or harm and the first aid or medical treatment given
  • 5Note what immediate action was taken to make the area or situation safe
  • 6Decide whether it is reportable under RIDDOR (death, specified injury, over-seven-day injury, dangerous occurrence) and report in time
  • 7Identify the cause and any actions to stop it happening again, with an owner and a date
  • 8Keep the record secure and confidential, separated so personal details are not on open view
  • 9Have the person making the entry, and the injured person where possible, sign and date it
  • 10Review the log regularly for patterns so recurring hazards get fixed, not just logged

Good to know

Under RIDDOR, an over-seven-day injury (where someone cannot do their normal work for more than seven consecutive days, not counting the accident day) must be reported to the HSE within 15 days; records must be kept for at least three years, and accident-book entries containing personal data must be stored securely under UK GDPR.

Source: HSE, RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013) and record-keeping guidance; UK GDPR / Data Protection Act 2018.

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