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A daily premises walk-round catches the failures that injure people and trigger enforcement before they hurt anyone: wedged fire doors, blocked escape routes, wet floors with no sign, and water outlets sitting unused long enough to breed legionella. It costs nothing and a new starter can do it. Missing these is what brings injuries, an Improvement or Prohibition Notice under the Fire Safety Order 2005, and prosecution under the Health and Safety at Work Act 1974.
Regulatory Reform (Fire Safety) Order 2005, Article 14 (escape routes kept clear and usable) and Article 17 (fire safety equipment maintained); BS 5839-1:2017 (weekly fire alarm test from a different manual call point, under one minute, logged); BS 5266-1:2016 (emergency lighting: brief monthly function test, full-duration annual test); Workplace (Health, Safety and Welfare) Regulations 1992, Reg 7 (temperature), Reg 17 (traffic routes), Reg 21 (sanitary and washing facilities), with HSE ACOP L24 paras setting the 16C / 13C minimums; HSE ACOP L8 (4th edition, 2013) and HSG274 Part 2 (flush infrequently used outlets at least weekly; legionella grows 20C to 45C); Occupiers' Liability Act 1957 (duty to lawful visitors); HSE non-fatal injury statistics 2024/25 (slips and trips on the same level, 18,051 reported injuries, 30% of the total). Note: the Fire Safety (England) Regulations 2022 quarterly fire-door check applies specifically to communal areas of residential buildings over 11m, not to general commercial premises; the daily close-and-latch check above applies everywhere.
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Good to know
There is no legal maximum workplace temperature in the UK. The 16C minimum (13C for physical work) comes from the HSE Approved Code of Practice L24, not from a number in the regulations themselves, and even that is a guide to what counts as "reasonable" rather than a hard line. So a sign claiming "the legal maximum is 30C, you can go home" is inventing a rule that does not exist. When it gets too hot, the law expects a risk assessment and practical cooling (blinds, fans, relaxed dress code, water), not an automatic walk-out.
Source: Regulatory Reform (Fire Safety) Order 2005, Article 14 (escape routes kept clear and usable) and Article 17 (fire safety equipment maintained); BS 5839-1:2017 (weekly fire alarm test from a different manual call point, under one minute, logged); BS 5266-1:2016 (emergency lighting: brief monthly function test, full-duration annual test); Workplace (Health, Safety and Welfare) Regulations 1992, Reg 7 (temperature), Reg 17 (traffic routes), Reg 21 (sanitary and washing facilities), with HSE ACOP L24 paras setting the 16C / 13C minimums; HSE ACOP L8 (4th edition, 2013) and HSG274 Part 2 (flush infrequently used outlets at least weekly; legionella grows 20C to 45C); Occupiers' Liability Act 1957 (duty to lawful visitors); HSE non-fatal injury statistics 2024/25 (slips and trips on the same level, 18,051 reported injuries, 30% of the total). Note: the Fire Safety (England) Regulations 2022 quarterly fire-door check applies specifically to communal areas of residential buildings over 11m, not to general commercial premises; the daily close-and-latch check above applies everywhere.
Good to know
A daily premises walk-round catches the failures that injure people and trigger enforcement before they hurt anyone: wedged fire doors, blocked escape routes, wet floors with no sign, and water outlets sitting unused long enough to breed legionella. It costs nothing and a new starter can do it. Missing these is what brings injuries, an Improvement or Prohibition Notice under the Fire Safety Order 2005, and prosecution under the Health and Safety at Work Act 1974.
There is no legal maximum workplace temperature in the UK. The 16C minimum (13C for physical work) comes from the HSE Approved Code of Practice L24, not from a number in the regulations themselves, and even that is a guide to what counts as "reasonable" rather than a hard line. So a sign claiming "the legal maximum is 30C, you can go home" is inventing a rule that does not exist. When it gets too hot, the law expects a risk assessment and practical cooling (blinds, fans, relaxed dress code, water), not an automatic walk-out.
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Your temperature and flushing records are the main legal evidence that you are controlling Legionella, the bacteria that causes Legionnaires' disease (a pneumonia that can kill). Done properly, these records protect occupants and give you a defence if the HSE inspects; done as ticks with no readings, they are treated as no records at all and have led to UK prosecutions and six-figure fines.
This logbook is the duty holder's running proof that Legionella bacteria are being actively controlled in the building's water system, as required under the Health and Safety at Work etc. Act 1974, COSHH Regulations 2002, and the L8 Approved Code of Practice. Without it, an HSE inspector has no evidence that legal duties have been met, and a confirmed case of Legionnaires' disease on premises with no records can lead to prosecution, unlimited fines, and imprisonment for up to two years.
This register is the written evidence that your portable electrical equipment is being maintained in a safe condition, as required by the Electricity at Work Regulations 1989 (Regulation 4) and PUWER 1998 (Regulations 5 and 6). Without it, a single electrical incident or HSE inspection can leave you unable to demonstrate compliance, exposing the duty holder to unlimited criminal liability under the Health and Safety at Work etc. Act 1974.